Kolina is committed to respecting your privacy and the privacy of every visitor to our web site. This policy sets out how Kolina uses and protects any information you may give when using our website. The information we collect about you will be used to fulfil the required services and enable us to improve how, as an organisation, we deal with you.
Kolina may change this policy by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from 7th April 2021.
Should you have a question about the data we store, our contact details are:
The Data Controller
Kolina, Elma House
Beaconsfield Close, Hatfield
The information that we collect about you will only be used lawfully (in accordance with the Data Protection Act 1998 and the General Data Protection Regulation 2018). All data is retained exclusively within the United Kingdom, or transferred only to ‘third countries’ where ‘adequacy of protection’ or specific certification as defined by The GDPR has been confirmed.
This information will not be disclosed to anyone outside Kolina or its associated companies, partners, and other companies with which Kolina has arranged services for your benefit.
We expect the information we hold to be accurate and up to date. You have the right as an individual to find out what information we hold about you and make changes if necessary; you also have the right, assuming we are not obligated by law to refuse, to ask us to stop using the information. To have your information removed or rectified, please contact firstname.lastname@example.org
The type of information that we may collect and you voluntarily provide to us on this website includes:
- Your name
- Job title
- Contact information including email address
- Demographic information such as postcode, preferences and interests
- IP address
- Other information relevant to competitions/offers
You are under no statutory or contractual requirement or obligation to provide us with your personal information; however we require at least the information above in order for us to deal with you as a prospect or customer in an efficient and effective manner.
The legal basis for processing your data is based on your specific consent that we will have at the point the information was initially provided, therefore we will not store, process or transfer your data outside the parties detailed above unless we have an appropriate lawful reason to do so. Unless we are precluded from doing so by law, you have the right to remove your consent at any time via the unsubscribe link included on all emails we send, or by contacting us and requesting that processing of your details be restricted or deleted.
What we do with your data
We require the information to understand your needs and provide you with a better service, and in particular for the following reasons:
- Internal record keeping
- We may use the information to improve our services
- We may periodically send promotional emails
- From time to time we may also use your information to contact you for market research purposes.
Unless otherwise required by law, your data will be stored for a period of 3 years after our last contact with you, at which point it will be deleted.
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online. These precautions safeguard your data against loss, theft, and misuse, as well as against unauthorized access, disclosure, alteration, and destruction.
Kolina uses industry-standard efforts to safeguard the confidentiality of Data, including encryption, firewalls and SSL (Secure Sockets Layer). We have implemented reasonable administrative, technical, and physical security controls to protect against the loss, misuse, or alteration of your Data.
Links to other websites
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
Controlling your personal information
If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible at the above address. We will promptly correct any information found to be incorrect. If you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by writing to or emailing us at the above address.
If you have a concern about how we handle your data, or you would like to lodge a complaint, you may do so by contacting The Information Commissioners Office.